By: Jacob Maslow
As numerous companies continue to expand at a rapid pace, their document sharing and collaboration requirements get complicated. To meet this ever-growing need, businesses struggle with traditional on-prem document sharing tools due to high-volume files and necessary security regulations. Here, enterprise cloud file sharing platform is a boon for fastest growing industries. These platforms are created to provide much required scalability, and a collaborating approach for various companies worldwide.
Well, migrating to a new enterprise cloud file sharing tool is nerve-wracking. It definitely needs a thorough planning, assessment, analysis, for a smooth migration process. This blog post will help you understand the obstacles associated with migrating to enterprise cloud file sharing tools and important tips to help you chart the course of migration efficiently.
Obstacles Associated with Migrating to Enterprise Cloud File Sharing Solution
Adopting enterprise cloud file sharing tool includes nerve-wracking challenges for business, including:
Security and Compliance Challenges
Cloud file sharing tools must effectively meet the needs of compliance and security, for instance, CCPA, SOC 2, HIPAA, and GDPR.
Data Transfer and Data Integration
Migrating voluminous data from an on-prem platform or other cloud solution is an extremely complicated task that needs proper planning and organizing.
Conducting Proper Training for Employees
It is necessary for companies to impart training to personnel to help them perceive how to use enterprise cloud file sharing platforms and training sessions is a bottleneck.
Proper Customization
Enterprise cloud sharing platforms must be integrated with customizing options so that companies can easily customize and configure it as per their business requirements.
Computing ROI
Another bottleneck of enterprise cloud file sharing tools is that enterprises find it difficult to derive return on investment while planning to adopt the enterprise cloud file solution.
Important Tips to Consider for Migrating to Enterprise Cloud File Sharing Platform
After learning about some nerve-wracking challenges, you must know the tips to keep in mind for migrating to enterprise cloud file sharing solution:
Having a Well-Drafted Migration Plan in Place
It is important for the companies to draft a thorough plan that includes steps of migration, deadlines, and important resources needed for executing the plan.
Evaluate Your Ongoing File Sharing Tool and Infrastructure
It is crucial to analyze present file sharing platforms that involve on-prem and cloud solutions.
You Must Plan to Migrate Data in Different Phases and Not All at Once
It is also important to plan for migrating files and documents in various stages to decrease the chance of disorder.
Select the Best Cloud File Sharing Service Provider
While shortlisting the best cloud file sharing service providers, it is important to check if they properly align with your business operations, compliance and security protocols, configuration and customization needs.
Conduct Training Sessions for Employees
It is important to provide in-depth training for various department teams to help them perceive the value of and usage of cutting-edge cloud file sharing platforms.
Review the Cloud File Sharing Solution Regularly
It is also necessary to constantly review the functioning of cloud file sharing tool to make sure that it is aligned with all your business objectives and tasks.
Security and Compliance Features
It is important to execute security protocols and compliance frameworks because adhering to specific industry regulations and standards is non-negotiable.
Include the Cloud-First Methodology in Your Organization
It is important to help team members to keep a cloud-first approach for file transferring and collaboration in real time with different functions’ teams.
Having Clearly Defined Policies and Procedures in the Company
Enterprise must have a properly drafted policies for cloud file sharing that includes sections like data ownership procedures, data accessing and retention, etc.
Having a Unified Repository
It is highly recommended to leverage centralized management repositories for easily handling, and monitoring cloud file sharing activities in the organization.
Integrate Strong Security Protocols
You must properly execute strong security protocols like encrypting methods, reviewing audit logs, and restricting document access to authorized users only.
Important Recommendations to Consider
When you are planning to migrate to enterprise cloud file sharing tool, you must consider recommendations as mentioned below:
You must begin with having a pilot project that will help you to test the functioning of the tool and accordingly you can upgrade your migration plan.
Collaborate with reliable cloud file sharing service providers who will guide you towards streamlined migration procedure.
You must also impart rigorous training to different functional teams to help them grasp tue concept of using future-ready cloud file sharing tools.
Summary
So, it is true that migrating to a new enterprise cloud file sharing solution includes various challenges. But, through adequate planning, and implementation, industries can effortlessly enjoy the advantages of cloud powered file sharing platforms for easy collaboration in real time. By properly following the best practices, organizations can easily migrate to cloud file sharing solutions that further help in meeting all business operations’ goals. It also helps in gaining the trust of clients and boost productivity of staff in the long run.
Disclaimer: This article is for informational purposes only. Businesses should conduct their own research and consult experts before migrating to enterprise cloud file-sharing solutions.
